FOR · 401(K) ADVISORY FIRMS
The platform a 401(k) advisory firm runs its book on.
What each plan owes, who owes it, when it falls due and what proves it was done, on one record per plan. The ten that matter most are on your screen when you open the day.
Built inside a working 401(k) practice · The product sends nothing · What is written down is not rewritten
What it is built on
- duties
- 5
- obligation kinds
- 45
- things a day per person
- 10
- plans in the Form 5500 corpus
- 832,874
- states, searched by region, city or ZIP
- 50
A plan's year happens in five places.
Where each thing happens, and when a firm hears about it today.
| Where it happens | What happens | When the firm hears today |
|---|---|---|
| The recordkeeper | A fund falls below its peer median | At the next quarterly review |
| The TPA | The 5500 goes on extension | When the sponsor forwards the notice |
| Payroll | A deferral goes in late | When an examiner asks |
| Your Outlook | The sponsor sends a new plan document | When somebody goes looking for it |
| The committee room | A decision is made | When somebody writes the minutes |
One row per obligation per plan, with who owes it and what proves it.
One record per plan, not one per contact.
Open a plan and its year is on it.
Sponsor
the HR and payroll people, and who signs
Committee
who sits on it, the charter, the meetings held
Providers
recordkeeper, TPA, auditor, and what each charges
Participants
the roster in counts
| Obligation | Owner | Due | Last done | Proof |
|---|---|---|---|---|
| Form 5500 | Pension Consultants LLC, TPA | Jul 8, 2026 · 119 days late | Jun 30, 2025 | Nothing on file |
| ADP/ACP Testing | Pension Consultants LLC, TPA | Aug 7, 2026 · 89 days late | Jun 30, 2025 | Nothing on file |
| 404(a)(5) Participant Disclosure | Voya Financial, recordkeeper | Sep 6, 2026 · 59 days late | Jun 30, 2025 | Nothing on file |
| Summary Annual Report | You | Oct 6, 2026 · 29 days late | Jun 30, 2025 | Nothing on file |
| 8955-SSA | Pension Consultants LLC, TPA | Dec 5, 2026 | Jun 30, 2025 | Open |
- Participants and assets
- Form 5500 and its extension
- The next review
- The lineup against the statement in force
- Documents, filed and missing
- Meetings, calls and mail
- Fees in three parts
TODAY
Ten things today. Built when you open it.
Each card says who owes the thing, how late it is and what closes it. The assistant reads the firm's mail and calls each night and again at midday, writes what is due into your Outlook drafts, and records what you sent, who replied and what arrived.
- The reason is on the card — the TPA has not confirmed it · no document on file proves it
- The same ten come back — until each one closes; a closed one's place goes to the next in line
- Late holds the ten's late cards and nothing else — the whole backlog, with the date the book is current, is on Compliance.
- Did you do this? — for the things only a person can confirm
COMPLIANCE
The five duties, the whole book, one screen.
Loyalty, prudence, plan documents, diversification, reasonable expenses. Each obligation sits under the duty it answers to, and one square per plan shows where the proof is thin.
- One square per plan — hover for its name, click for its row
- Current by a date — at ten a day each, and the pace any other date would take
- Other people's work, counted apart — the sponsor's, the TPA's and the recordkeeper's items never set a plan's headline
- The firm's own twenty-three — each with the rule it answers to
- The exam file — one plan, black on white, a page per duty, with what is missing left missing
THE BOOK
One record per plan, and the year it owes.
The facts with the date each came in, who holds each role, the roster in counts, the fees in three parts, a dated line for each thing that happened, and the quarterly review scored against the statement in force.
- History, one line per event — meetings held, decisions taken, drafts written, documents filed
- The plan file — what is filed, what is current, what is missing
- The quarterly review — twenty sheets, each cited to the rows behind it
- The deck — the same review as slides, built by the assistant and filed on the plan
| By industry | Filings | Median assets | Median participants |
|---|---|---|---|
| Professional, scientific and technical services | 14 | $22.3M | 256 |
| Manufacturing | 13 | $18.0M | 160 |
| Finance and insurance | 7 | $26.7M | 171 |
| Construction | 5 | $25.5M | 141 |
| Information | 5 | $23.5M | 231 |
| Administrative and support | 5 | $11.8M | 223 |
| Agriculture, forestry and fishing | 4 | $12.8M | 196 |
PLAN FINDER
Find the next plan in the filings.
The Form 5500 corpus, searched by what a plan looks like: size, fees, provider, region, what changed last year. A lead score ranks the list, and one click adds a plan to the book.
- Where — region, or a radius from an office
- Lead score — a threshold you set, five presets, and the fourteen parts it weighs
- Size and money — participants, assets, fee load, contribution inflow
- Signals — no advisor named, a broker paid, red flags, an advisor who left, a plan that changed
It drafts. You send.
Each night and again at midday the assistant reads the firm's mail and calls, writes what is due into your Outlook drafts, and records what went out, who replied and what arrived. A document that arrives is filed on the plan.
The product sends nothing. The draft sits in your Outlook until you send it, and a hand-off is you forwarding it.
Draft in your Outlook · to the TPA · since Nov 1
Sent Oct 28 · waiting on the sponsor · 6 days
Handed to Miriam · Nov 1 · you forwarded it from Outlook
The signed 408(b)(2) arrived Nov 2 · filed on the plan
Three seats, one book.
The advisor
ten cards each morning, the reason on each, and what closes it.
The assistant's desk
what was forwarded to her, what she filed, and what she drafted.
The principal
what the book owes, who owes it, and the date it is current.
Keep your tools.
Your Outlook, your calendar, your e-signature and the recordkeeper portals stay where they are. The plan record sits between them.
- Outlook
- the firm's calendar
- e-signature
- the recordkeeper portals
- the Form 5500 corpus
Tell us what to connect next.
Questions a firm asks first.
What is Retirement Scaler?
One record per plan, the obligations that record owes, the reviews and documents that prove them, and ten things to do each morning.
Who is it for?
Firms that advise 401(k) plans: the advisors, the assistants and the compliance lead.
Does it replace what we run now?
It replaces the spreadsheet of due dates and the scoring tool. Your mailbox, calendar, e-signature and recordkeeper portals stay.
How does our book get in?
A one-time import of the plans, the recordkeeper feeds that publish, the Form 5500 corpus, and your connected Outlook.
What does the assistant do on its own?
It reads, drafts, files what a document proves, and records what it saw. It sends nothing.
What does it cost?
An annual subscription and one onboarding fee. Terms are shared on request.